Six modules. One record. Every step of procurement.
We become the sole procurement partner of your company. Each module closes one gap between the shop floor and your store, and every one writes to the same record. Switch on what you need; your team runs the plant, and GODOWN chases the rest.
Indent
Protects uptime. Every request is tied to a machine, and nothing is bought that's already on the shelf.
An engineer needs a bearing. They message the store, the store checks a register, and a paper indent waits on someone's desk. Nobody can say whether one is already in stock, or already on order.
Every request tied to a machine and a site, no purchase for stock you already hold, and a status the requester can check without a phone call.
- 1
The engineer picks the item from your catalogue, tags the site and machine, and adds a photo.
- 2
GODOWN checks your store stock first. If it's on the shelf, the request becomes a stock issue for the store manager, not a purchase.
- 3
If it isn't, an indent is raised. Duplicate requests are flagged before they go out.
- 4
Items not yet in your catalogue go to purchase to be coded, in the same flow.
- Your catalogue plus GODOWN's
- Site and machine tagging
- Stock check before purchase
- Duplicate-indent check
- New-item requests
- Live order status for requesters
Approvals
Protects budget. Sign-offs follow the matrix you already use, and nothing over a limit moves without the right person.
Approvals sit in an inbox. A ₹500 consumable needs the same signatures as a ₹5 lakh motor, and at audit time nobody can say who approved what, or when.
Routine spend signed off in hours, a hard stop on anything over the limit, and an audit trail finance can actually use.
- 1
Your admin and plant head approve from one queue, one at a time or in bulk.
- 2
Every user has a spend limit. Requests inside it keep moving; requests above it go to the plant head.
- 3
Roles and site access mirror your hierarchy, plant by plant.
- 4
Every approval and rejection is logged with a reason.
- Admin and plant-head approval
- Per-user spend limits
- Bulk approve and reject
- Rejection reasons
- Role and site-based access
- Audit trail on every action
Sourcing
Protects price. Your requirement reaches every vendor who stocks it, and the quotes come to you.
Your buyer calls four vendors, two reply, and the better of two becomes the price. There's no benchmark, no record of who was asked, and the whole loop takes a week of email.
Quotes from more vendors than your team could ever call, side by side on one screen, with a record of who was asked and what they offered.
- 1
The moment an indent is raised, GODOWN sends it to every vendor on our network who supplies that category.
- 2
Vendors quote price, brand, quantity, days to ready, GST and dispatch mode. Urgent indents give them hours, not days.
- 3
Have quotes from your own vendors? Upload the PDFs and GODOWN builds the comparison table for you.
- 4
If no vendor responds, our sourcing desk steps in: it re-categorises the item, brings in new vendors, or quotes on their behalf.
- Automatic RFQ to matched vendors
- Email and WhatsApp alerts
- Brand, lead time and GST on every quote
- Urgency-based response windows
- Comparison built from quote PDFs
- Sourcing desk for hard-to-find items
Buy Now & PO
Protects margin. Pick the best quote for each item and issue one PO per plant. GODOWN becomes your vendor.
A hundred vendors means a hundred invoices, a hundred payment terms and a hundred people to chase. POs are typed by hand, then keyed into the ERP a second time.
One vendor instead of a hundred, one invoice trail, and every price benchmarked against the network before you commit.
- 1
For every indent you see the three best GODOWN prices (L1–L3) next to your own vendors' quotes.
- 2
Pick one per item. Before you raise the PO, GODOWN shows any volume discount, and what adding items would save.
- 3
One click generates a PO per plant, addressed to GODOWN. Your admin approves it.
- 4
On approval the PO is pushed to your ERP if you use one, and the indents move to Ordered.
- L1–L3 network prices
- Your own vendors in the same view
- Target price per item
- Volume discount before PO
- Split an indent across vendors
- ERP push on approval
Delivery & GRN
Protects the line. Every order has an ETA, a GST invoice and a stage you can see, right up to your store.
The spare has been dispatched, according to the vendor. Two days later the machine is still down and nobody knows where the parcel is.
An ETA before you ask for one, every delivery tied to an invoice, and store stock that matches what's actually on the shelf.
- 1
GODOWN places the order with the winning vendor and sets an ETA you see on the indent.
- 2
A GST tax invoice is raised for each delivery and linked to its PO.
- 3
The order moves through ready for pickup, picked up, in transit and delivered. The requester gets email and WhatsApp updates.
- 4
Your store manager records the GRN, full or partial, and stock goes up in the same step.
- ETA on every order
- Stage-by-stage tracking
- Email and WhatsApp updates
- GST tax invoice per delivery
- Full and partial GRN
- Stock levels and store issues
After-sales
Protects your team's time. Returns, replacements and cancellations have one owner: us.
A part fails under warranty. Your team spends a week working out who sold it, which invoice it was on, and who to call.
No vendor to chase, no invoice to dig up, and a cancelled line that's already back out for quotes.
- 1
Raise a return from the order itself. It's tied to the original PO and invoice.
- 2
GODOWN takes it up with the vendor and tracks it to a resolution.
- 3
If a vendor can't supply, the item is cancelled from that PO and sent back to the network for quotes automatically.
- 4
You choose what happens to the PO: a refund, or an amendment with a change log.
- Returns against the original invoice
- Orders grouped by PO
- Automatic re-sourcing on cancellation
- Refund or PO amendment, your call
- Change log on every amendment
- One point of contact
Your SOPs. Our platform.
GODOWN is not a rigid SaaS. We map your existing indent format, approval matrix, plant hierarchy, GRN rules, and finance controls into the platform. Your team logs in and sees their workflow — just digital.
Every category your factory needs.
12,400+ SKUs across 20 verticals, from critical spares to office supplies.
Industrial spares
Belts, chains, sprockets, couplings, oil seals
Industrial components
IGBTs, SMPS, PCBs, ICs, connectors
Bearings
Ball, roller, taper, pillow blocks
Fasteners
Bolts, nuts, anchors, circlips
Hydraulics
Pumps, valves, hoses, seals
Pneumatics
Cylinders, FRL units, solenoid valves, fittings
Electricals
Contactors, relays, MCBs, cables
Cutting tools
Drills, end mills, inserts, taps
Abrasives
Grinding wheels, cut-off discs, flap discs
Lubricants
Greases, gear oils, hydraulic oils, sprays
Safety
Gloves, helmets, safety shoes, eyewear
Consumables
Tapes, adhesives, cable ties, cleaning
Motors & drives
Induction motors, VFDs, gearboxes, servos
Sensors
Proximity, photoelectric, encoders, limit switches
Office supplies
Stationery, printer consumables, files
Material handling
Pallet trucks, trolleys, bins, racks
Valves & fittings
Ball valves, gate valves, pipe fittings
Hand & power tools
Spanners, torque wrenches, drills, grinders
Welding & steel
MS pipes, MS angles, channels, electrodes, wires
Packaging
Stretch film, strapping, cartons
Need something not listed? Send us the spec and we'll source it.
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